Compare / Microsoft Forms
Rikyu Forms vs Microsoft Forms
Pick Rikyu Forms when one link goes to many people, each with their own copy, and every new form that sends answers to a server must say how long answers are kept. Pick Microsoft Forms when your team lives inside Microsoft 365 or needs Likert, ranking or NPS questions. Why
A side-by-side built only from each product's own pages. Where Microsoft's pages don't say, the table says so instead of guessing.
Side by side
How a form starts and lives
“Not stated” = the Microsoft pages we opened didn't say. It does not mean the feature is missing.
| Question | Rikyu Forms | Microsoft Forms |
|---|---|---|
| Start from a plain note | Starts from a note, not a blank canvas. AI assistants can do the same through MCP (the way assistants like Claude connect to tools). | Copilot:generates your form based on the description and settings you provided. this feature requires a Microsoft Copilot subscription.source |
| Field types and branching | Types:short text, long text, email, one choice, multiple choiceBranching:A question can show only when another answer matches. | Choose what kind of question you want to add, such as Choice, Text, Rating, or Date question types. Ranking, Likert, File upload, or Net Promoter ScoresourceBranching through Copilot: Apply basic branching logic directly through the agent; some complex scenarios are not yet supported.source |
| Editing after the link is sent | Edit question wording later. The link you already sent keeps working. | Not stated on Microsoft's pages.Copilot edits:Complete bulk editssource |
| Free tier and lowest paid price | No price published yet. Creating a form is waitlist-only for now. | Not stated on Microsoft's pages. |
Side by side
Privacy, access, agents
“Not stated” = the Microsoft pages we opened didn't say. It does not mean the feature is missing.
| Question | Rikyu Forms | Microsoft Forms |
|---|---|---|
| Automatic deletion (retention) | Every new form that sends answers to a server must say how long answers are kept, and they are deleted automatically after that. A record of the copy, including when it was deleted, remains. The deletion runs as a scheduled job. | Auto-delete:Not stated on Microsoft's pages.Manual delete:Deleting a response is permanent and cannot be undone.sourceRespondent-run copy/delete:Not stated on Microsoft's pages. |
| Agent / MCP access | 13 MCP tools: create a form (once your account is set up), get a copy to fill, fill it, submit, and read summaries. | Not stated on Microsoft's pages. No Forms MCP server was found on Microsoft pages searched; that is not proof none exists. |
| Does the respondent need an account? | No signup needed for people filling it in. | Not stated on Microsoft's pages. The create-a-form page covers only the creator sign-in. source |
| Thai for respondents | Each form is Thai or English. Thai is the default. | Not stated on Microsoft's pages. |
| Where data is stored | Hosted by us (default) or in your own database. The hosted region is not stated yet. | Default by tenant location:Our reading:Thailand is not listed separately, so it falls under "All other locations": United States. don't have specific commitments for Data Residencysource |
What Rikyu Forms does (we could not confirm these on Microsoft's pages)
- One link, a copy for each person
- Send one link to a group; each person gets their own copy. If their browser keeps its saved data, clicking again returns to their unfinished copy.
- Separate links for filling in and for reading answers
- The link for filling in and the link for reading answers are different. Either can be revoked.
Quotes are from the linked vendor pages as read on 10 Nov 2026; “paraphrase” marks a summary, not a quote. “Not stated” means the pages we opened did not say, not that the feature is missing.
Which is right for you?
Pick the one that fits the job.
Microsoft Forms may be better if
You live inside Microsoft 365
Copilot edits an existing form (bulk edits, settings, close dates).
Microsoft Forms may be better if
IT wants tenant-level governance
the data location is documented per tenant geography.
Microsoft Forms may be better if
You need survey-style question types
Familiar question types (Ranking, Likert, NPS, file upload).
Rikyu Forms may be better if
One link goes to many people, and the answers must not outlive their purpose
Send one link to a group; each person gets their own copy. Every new form that sends answers to a server must say how long answers are kept. It isn't an optional paid setting. Through MCP, an agent can also get a copy, fill it in and submit it.
FAQ
Questions people ask
Is Rikyu Forms free?
Rikyu Forms has not published a price yet, and creating a form is waitlist-only for now. Tell us what you need and we'll build your first form for it.
On Microsoft's pages:Not stated on Microsoft's pages.
How long are answers kept?
In Rikyu Forms every new form that sends answers to a server must say how long answers are kept; answers are deleted automatically after that. A record of the copy, including when it was deleted, remains.
On Microsoft's pages:Auto-delete:Not stated on Microsoft's pages.Manual delete:Deleting a response is permanent and cannot be undone.
sourceRespondent-run copy/delete:Not stated on Microsoft's pages.
Can an AI agent fill in the form, not just build it?
Yes in Rikyu Forms: its 13 MCP tools (MCP is the way AI assistants like Claude connect to tools) include getting a copy, filling it in and submitting it. A form an agent submits does not yet record the person's consent, so ask them first.
On Microsoft's pages:Not stated on Microsoft's pages. No Forms MCP server was found on Microsoft pages searched; that is not proof none exists.
Rikyu Forms
Your next form, from a note.
Write the note you would send a colleague. Tell us what you collect and we'll build your first form for it.